BeginnerLesson 2 of 39 min
The five shared drive roles
Manager, Content manager, Contributor, Commenter and Viewer. What each can and cannot do.
Every member of a shared drive has one of five roles. Pick a role below to see exactly what it allows.
Try it
Shared drive role explorer
Pick a role to see what it can do.
Content manager. The everyday working role. Can organize and remove files, but cannot change who is in the drive.
- Can: View files and folders
- Can: Comment on files
- Can: Edit files
- Can: Add files and create folders
- Can: Share individual files
- Can: Move files and folders within the drive
- Can: Move files to the trash
- Can: Share folders
- Cannot: Add and remove members
- Cannot: Turn on limited access for a folder
- Cannot: Delete from the trash permanently
- Cannot: Change settings or delete the shared drive
Which roles to actually use
- Manager. A small group that runs the drive. They add and remove members.
- Content manager. The working team. They can add, edit, move and trash files.
- Viewer. People who only need to read.
Limits
| Limit | Number |
|---|---|
| Direct members, people plus groups | 600 |
| Of those, groups | 100 |
| Total people, counting group members | 50,000 |
| Items, including trash | 500,000 |
Finished this lesson?
Facts checked November 12, 2026